Get your PWA timesheet into Outlook

Project Online and Project Server 2013 offers one of the best solutions for timesheeting when it comes to tracking time spend in projects. However, I often get the question if it is possible to track the time directly from within Outlook. In general, Project Online/Server 2013 supports an Exchange integration to the task lists, but not to track your time spend time phased.

Having a timesheet from within Outlook would allow people, like me, to remember what they did at each day of the week or month. For that reason, I want to share a little work-around that allowed me to timesheet from within my Outlook 2016 client.

  1. Right click on your Outlook inbox and “Create a new folder”


2. Name it “My Timesheet”


3. Add the link to your Project Online/Project Server 2013 timesheet page (copy/paste)


4. If you are working on premise, you should now have direct acces. If working with Project Online, you might need to login with your O365 credentials depending on the internal security setup


These 4 steps worked for me. Let me know if it didn’t work for you.

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[New Feature Released] Resource Engagements

With the release of Microsoft Project Professional 2016, and an update in Project Online, new features for resource management are finally live. You will need to run your PPM solution in Project Online, and you would also need an updated client, such as Project Professional 2016 or Project Pro for Office365. Using the client, Project Managers are now able to request specific resources over a defined period of time. All requests are then received by the respective resource managers allowing these to accept,change or deny the request. New visuals in Resource Center will also allow for easier overview and drill down into the resource capacity.

Learn more about this new feature from the released documentation:

· Overview: Resource engagements

· Request a resource’s time

· Accept or reject an engagement request

· Evaluate resource capacity

· Add a resource to Project Web App

· Activate resource engagements in Project Online

· FAQ: Resource engagements are replacing the old resource plans


Overview: Resource engagements

Some resources have limited availability, and may have their time scheduled by a resource manager. With Project, resource managers and project managers can negotiate an agreement, called a resource engagement, to make sure that resources are being used appropriately and effectively throughout your organization. Important   Resource engagements are only available if you’re using Project Professional 2016 or Project Pro for Office 365, connected to Project Online or Project Server 2016 Preview. Project Standard 2016 does not include resource engagements.

Step 1: Resource manager decides who needs approval

When a resource manager sets up the enterprise resource pool in Project Online or Project Server 2016 Preview, he or she can identify some resources as requiring approval to be assigned to projects.

Identifying resources that require approval

Step 2: Project manager requests a resource

When a project manager decides to use a resource that requires approval on a project, he or she submits an engagement request in Project Professional 2016 or Project Pro for Office 365, with the date range for when the resource is needed, and either a certain percentage of that resource’s time during that date range, or a set number of hours during that date range.

Project manager requesting a resource

Step 3: Resource manager reviews the request

After the project manager submits the request, the resource manager reviews it in Project Online or Project Server 2016 Preview.

Resource manager reviewing a request

To help determine whether the engagement request can be approved, resource managers can evaluate resource capacity to make sure your organization’s resources are being used effectively. If something about the request doesn’t work, the resource manager can adjust the dates, change the percentage or hours, or even swap out the resource altogether for another resource with better availability.

If the resource manager makes changes to the request, the project manager can review them and resubmit the request with additional changes, if necessary.

If the resource manager rejects the request, the project manager can make changes and resubmit the request to negotiate with the resource manager and reach an agreement that works.

Step 4: Resource can begin work!

Once the resource manager and project manager come to an agreement about the engagement, and the resource manager approves the request, the project manager is free to assign the resource to tasks in the project.

Note   Resource engagements support communication about approval requirements, but are not designed to actually prevent a project manager from assigning a resource without approval.

If an assignment doesn’t meet the date, percentage, or hours requirements of the engagement agreement, Project will let the project manager know by displaying an indicator next to the task. This signals to the project manager that either the assignment or the engagement needs to be adjusted.


Innovation Hub for SharePoint

Ihub 1

If you are dealing with Project Portfolio Management, you are dealing with ideas or so called initiatives. The owner of these ideas are typically a senior business stakeholder, but how about enabling innovation, and the ability to submit ideas, for the masses?

This proposition is exactly what Microsoft is offering with the Innovation Hub, or “IHUB” in short. Its a solution for SharePoint on-prem or O365, that also integrates to Project Online or Project Server 2013. Using the solution, your organization can quickly get started with a streamlined approach to submitting and rating alle new ideas. In order to not end up in complete chaos, it even has a built in feature called “challenges”, which is basically the place where you would set up your current top business challenges. From this point, you would add a description to the challenge, a deadline and then open up for ideas to be submitted. You can control which people should be allowed to rate the ideas, and the “Challenge” owner can then move the idea through a governed process.

Ihub 2

Ihub 3

The main page can obviously be customized in terms of layout and design to fit your corporate identity. Below is an example of how the “IHUB” looks like after you have deployed the core solution.

ihub 4

ihub 5


To get started, you need to get hold of the core SharePoint Solution packages depending on your current solution being on-premise or online (cloud). Having installed it a couple of times before, I would strongly recommend you to team up with a Microsoft Project Partner that has the experience e.g. Projectum ( Secondly, as with all IT solutions, the succes is not based on the technical implementation. Its is the actual change management that follows and and having an organization that truly embraces to learn from all employees. If this is not in place, no solution would be able to generate the business benefits.

Please contact me if you have any questions or concerns – I would be happy to share them.



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PRINCE2 Agile, a first overview


Great article on Prince2 and Agile thinking

Originally posted on Henny Portman's Blog:

During the last Gartner PPM Summit, 8 and 9 June 2015, in London, it was confirmed again. “One size does not fit all” is true in the world of projects too. Are reliability and cost the most important or are we going for brand awareness, sales and customer experience? Do we have to deal with long-term or short-term contracts? Is the focus on IT only or enterprise-wide? Are we talking about frequent or a limited number of deliveries within short or long lead times? Many debates we see in the media, PRINCE2 versus Agile, Scrum only but what about governance or the business case? The answer from Axelos is PRINCE2 Agile that combines the best from both worlds to carry out a project properly.


PRINCE2 Agile includes both the existing PRINCE2 as the agile way of thinking. The agile way of thinking must be seen as agile behaviour, concepts…

View original 2,193 more words

Project Search – a new and free app for Project Online

Have you ever wished your project team members could easily search for all the project sites? Wouldnt it also be great if the Project Managers could free text search for all the projects in Project Online, and easily find the project and its project detail pages?

A new app (add-in) for Project Online has now been released in the store and better yet – it is free! The app finds search results among the project names, but also text custom fields such as owner, description etc.

The search web part can be inserted anywhere in your Project Web App and will improve the productivity for all users regardless of role.

To find the app – simply search for “Project Search” when browsing the app store.

search pic

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Project Online session videos from the Microsoft Ignite Conference in Chicago

From having just returned from a couple of great days in Chicago, I strongly recommend all using Microsoft Project Online/Server, to spend some time on watching this video of the Microsoft session explaining about the capabilities of Project Online with PowerBI, and the new functionalites in regards to Resource Management.

Also take a look at this session video, which my fellow MVP and Partner in Projectum, was part of running. This video targets the most important “need-to-know” facts on reporting with Project Online. The video also gives you a live intro to some of the more advanced features of Excel, PowerBI and reporting in generel.

Have fun learning.

Project Online and Site Usage Statistics

Ever wondered how to pull a simple report in Project Online to check up on your user statistics?

Simply use the following path:

Ét voila – now you just choose a report and see the results directly in your Excel client.





SharePoint 2016 to be released in Q2 2016

Blog post from Seth Patton, senior director of product management for the SharePoint team.

Today, we are confirming that SharePoint Server 2016 will become generally available in Q2 2016, with a public beta planned for Q4 2015.  We also want to confirm our commitment to delivering on-premises releases of SharePoint for the foreseeable future. We envision a future where we will continue to have customers who choose a combination of on-premises, cloud and hybrid deployments for many years to come.  We’re excited to start sharing information on our SharePoint investments at Microsoft Ignite, so below I’ve highlighted some of the most relevant sessions to attend if you’re interested in learning more about the road ahead.

Read much more about the next SharePoint release here:



Real life testing: 14 days as an iPhone6 user

As a great surprise to some of you, I have decided to seek out answers to the questions I often get around running Office365 and Project Online on Apple mobile devices. Some of the iPhone questions are rather basic such as “Can I do my timesheets?”, “Does Project Online/Office365 work well from Safari?”, “How does the new PowerBI app work from my mobile device?”. Others are more technical like “Can I connect and use the Microsoft Office/Power BI Apps from my iPhone with my company AD account”. These and more questions, I will try to answer over the next couple of weeks.

To make it a real life test case, I have decided to give up on my beloved Lumia 930, and replace it for 14 days with an iPhone 6 Plus. I have previously done the same test using a Samsung Android device but had to give up after a few days – it simply lacked some basic features I needed.

In order for me to also feel, somewhat, within my comfort zone, I have added the latest Microsoft productivity stack and a couple of Microsoft Project Apps (made by Microsoft Partners). This “clean-up” has left me with the following screen that looks like a hybrid of a Microsoft and an Apple device.


To raise the bar a little, I have also decided to only record my actual hours using my iPhone. To achieve this, without having to use a browser, I will use the Task Management App made by the Microsoft Partner, Project Sensei. (Link to App description).

Once installed, the interface for recording your time and managing your tasks looks like this – (very nice):

sensei 1


Finally, the new Microsoft PowerBI App, allows me to connect to my updated Project Online reports, that I use daily in my job as CEO. This I will also try to achieve with the use of my new device.


Before I can begin, and actually use the device for my tests, I need to overcome the first challenge. This is around logging on to the various Microsoft Apps (OneNote, OneDrive and PowerBI) using my company provided email address (which is synchronized using ADFS).

Problem 1:

When entering your logon/user account, you are routed to the ADFS logon page. Here you enter your user name (domain user) and password, but you are not able to hit the sign-in button afterwards.


Inform or request from your system administration, that the server running ADFS needs an update which can be found here: This update would in most cases solve the issue and if not, you should look for which security models that are supported by Microsoft.


Follow me in the coming weeks to hear more about my experience from being a temporary iPhone user running a project portfolio in Microsoft Project Online.





[VIDEO TRAINING] How to build your first reports in Project Online

This video will show you how to build your first reports in Project Online. You will learn how to connect from Excel to Project Online and make great reports come to live in the browser.

The video has a duration of 40 minutes – enjoy!



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